The Talented Tenth Highlanders Inc.

True Talent Triumphs

Parents Policy Manual 

Welcome

The Gab- Nic Excelsior Nursing Tutoring Center presents you with a day camp where youths build their character one experience at a time, learn to express their intellectual prowess, and become cultured and refined. Every day is an opportunity for a new lesson and a means for new adventures with the added bonus of meeting inspirational, successful and motivated people at every turn. We offer services to children from the ages of 5 to 16. We do not discriminate on the basis of race, sex, color, or age. Two of our most important demands are attendance and participation.

Space is limited, therefore, while we are admitting any and all youths at a first come first served basis we will regard more highly those with good decorum and an eagerness to learn and succeed. Our programs are offered with the belief that the best years to start molding a child and allowing them to learn and explore many aspects of life is his/her childhood. As we encourage individuality and creativity in children at our camp, we teach sound moral principles that will help guide them through life’s many struggles, which will in turn help them as they deal with issues that may include fitting in, peer pressure, bullying, scholarly pursuits, relationships etc…

Talented Tenth Highlander Summer Camp is licensed and monitored by the New York City Department of Health and Mental Hygiene. This agency supervises, and investigates complaints involving childcare centers. For any questions or complaints you may contact:

Bureau for Child Care

125 Worth Street 9th Fl. CN68
New York, N.Y. 10013

Phone Number: 646 632-6167

Fax: 347 396-8054 

Registration Check list

c Registration Form Completed


c Health History Form


c Copy of current immunization record {shall include immunization dates against diphtheria, haemophilus influenza type b, hepatitis b, measles, mumps, poliomyelitis, rubella, tetanus and varicella (chicken pox)} (after 9/1/13) or immunization waiver


c Administration Form


c Disclaimer Form


c Payment Agreement


c Parent Sign off Record


c Emergency Child Record Card


c Picture- (preferably send via text or e-mail)


Rules and Regulation

1. Enrollment Procedures

In addition to the registration packet each child should have the following information on file by their first day of camp: A copy of the child’s physical completed by the primary care physician including current immunization record. A copy of immunization waiver if applicable.  Please inform the camp staff if your child has allergies and asthma. Talented Tenth Highlanders  Summer Camp is licensed for 50 children. Our child/counselor ratio for passive activity is 25:1, for normal activity the ratio is 9:1 for children 6 to 7 years old and 12:1 for children ages 8 to 15 years old. Failure to complete and supply the enrollment paperwork will result in your child being denied admission to camp until the information is provided.  All campers’ records are confidential and maintained securely on campsite.


2. Arrivals and Departures

Parents must indicate how their child will be accompanied to and from the campsite. All children who will be accompanied to and from the campsite by a parent, guardian, adult, or sibling must be listed on the emergency child record card and they are the only ones allowed to pick up child from camp.

The pickup / drop off area for the camp is inside the building in the vestibule. You are required to sign out your child if he or she is leaving early.


3. Curriculum

Your child will be trained in the different elements of character building, cultural refinement and scholastic achievements.

  1. We will have seminars where there will be dialog on the important lessons life has to offer. Lessons like: respect, charity, hope, decorum, responsibility, etc... We will use many different means by which these lessons can be made meaningful. (See calendar for more information).
  2. There will be story time to help improve your child's reading and comprehension skills.
  3. Trivia to help improve your child's over all memory.
  4. Writing projects to encourage creativity
  5. Mathematical games to improve critical thinking.
  6. We will attend trips both fun and educational (see calendar for more information on location and prices)
  7. We will have several motivational speakers boost your child's moral. Possible guests will be: police officers, self-defense instructors, doctors, editors, nurses etc…
  8. There will be many other activities that will be as varied as the taste of our group of children: photography, fashion designing, music, cooking classes, etiquette classes etc... (See calendar for more information)
  9. Let us not forget that every day we will indulge in fun games both indoors and out, many of which will serve to bring home those sound moral principles that will help guide your child through life’s many struggles as they deal with issues concerning fitting in, peer pressure, scholarly pursuits, relationships, spirituality, social injustice etc. Examples of games: Trust Walk, Protect the Egg, Fear In A Hat etc...

Our days of operation will be Mondays, Wednesdays, and Fridays starting at 9am and ending at 3pm for children ages 11-16, and Tuesdays and Thursdays from 9am to 2pm for children ages 5-10.

Certain children that are well behaved and apt may be allowed to attend 5 days a week


4. What Items should I bring on a daily basis?

Your child may bring his or her own Lunch. It must be a balanced meal (please see page 9 for the sample food chart), however food will be served courtesy of the Summer Food Program of NY.

Paper

Pen

 

5. Personal Belongings

Campers are responsible for their personal belongings. Talented Tenth Highlanders summer camp will not be responsible for lost or stolen items. Toys and other personal belongings that are not needed are discouraged from being brought to camp. Toy guns, knives, swords, etc are not allowed on the campsite. Cell phones, iPads, and iPods are not allowed to be used during camp activities. If detected they well be confiscated to be returned at the end of the camp day.


6. Meals, snack and Beverages

Food will be served courtesy of the Summer Food Program of NY.

Candy, gum, chips, brownies, cookies, soda, Gatorade are a few explains of snack options that are not allowed. If detected such items will be removed from the child and returned at the end of the day.  According to Section 7-2.19 - Food service

7-2.19 Food service. (a) Kitchens, dining areas and food service shall comply with Part 14 of this Title.

(b) When food is provided by the camp, it shall be of sufficient quantity and quality for the nutritional needs of each child.


7. Outdoors play

Supervised outdoor activities and play are offered for children. Parents and guardians are responsible for dressing children appropriately for the weather. 

Friday's are the days that children with play water games or may be allowed to play in the sprinkler while in the park please send children with a change of clothing.


8. Field Trips/ Walks

All field trips are previously planned and will be indicated in this manual. All children are required to have a signed permission slip and paid fee for the trip on the day of the trip in order to participate. Parents need not wait for the day of trip to pay. The permission slip will give the location and details of the field trip. Parents will be informed how children will be transported to and from the Talented Tenth Highlanders campsite. The New York City Department of Health and Mental Hygiene require us to provide safe means for transporting children. The Talented Tenth Highlanders' means of transportation will be public transportation for any trip that will be taken this year. Walks to the local park for our outdoor play and/or lunch are planned.


9. Parent Visits

Parents and guardians are permitted to visit and participate with their child at any time with and without notice. This includes tripped as long as parents pay for their way. There will be a sign in sheet for proof of attendance for all visitors.


10. Emergency Care Provision

The Talented Tenth Highlanders Day Camp practice emergency evacuation procedures on the second day of each camp session, then a July 9th and 10th, and then 3 weeks thereafter. The New York City Department of Health and Mental Hygiene approve the emergency evacuation procedures. According to policy we will be recording each drill practiced throughout the camp. If ever a situation arises that necessitates us to evacuate the building we expect all campers and counselors to exit the building. In case of emergency, we will contact 911 and parents are responsible for the cost of such means of transport.


11. Illness and Accidents

When a child takes ill parents are called immediately for pick up. In the case of serious accidents, parents as well as the paramedics are contacted immediately. When we are to contact parents we will be using the names listed on the “Emergency Child Record Cards”. A sick child will be kept in a designated area under supervision (med room) until parent(s) arrive. Prescription and non-prescription medication will not be dispensed to children unless during a life threatening situation. Parents must sign a permission slip for staff to administer medication that has been ordered by a physician.  All medication if any will be stored out of the reach of children and under lock and key, this is a requirement of The New York City Department of Health and Mental Hygiene.


12. Discipline

If a child is in need of discipline, the time out method will be used. The child will receive discipline that is appropriate for his or her age according to the behavior and administered promptly. Staff on the premises will utilize NO form of corporal punishment. Redirection, positive reinforcement will be used. If behavioral problems are ongoing, the staff will work together with parents to solve the problem.  If the child's behavior problems are so severe that they render the camp unsafe the Talented Tenth Highlanders Inc. Day Camp has the right to terminate the contact without prior notice.


13. Special Need

We will be able to accept children with special need only if they can be accommodated adequately.  Parents and the camp director will meet to discuss what the needs of the child are and how the Talented Tenth Highlanders Camp can meet those needs.


14. Video/Television

Movies are scheduled to be viewed occasionally throughout camp and do not exceed 1.5 hours in length. All movies that are shown are appropriate for children and G-rated.


15. Camp counselors

All camp counselors are required to meet the qualification of The New York City Department of Health and Mental Hygiene. Background checks are done before any counselor is hired. All staff members go through orientation and training before being allowed to work on the campsite.


16. Child Abuse Reporting

All licensed care providers are required by The City of New York Department of Health and Hygiene to report any and all incidents of suspected or actual abuse and neglect of children regardless if they occurred in or are related to the facility. Law mandates the facility to report incidents to the office of children Services within 24 hours.


17. Insurance

The Talented Tenth Highlanders Summer Camp maintains the required liability insurance for all childcare services all year round.


18: Staff/Donors

Donators it is important to note:

1. If you wish to donate any items please stay within realm of activities offered

2. If you wish to provide monetary assistance please contact the Camp Director.

3. Donors are allowed to stop by at any time to visit the camp and view the fruit of their donation.

Activity coordinator it is important to note:

  1. If you so choose to teach any activities you must bring your own equipment. However, if you are in need of anything please ask well in advance, in whatever capacity we can offer assistance we will.

2. All of the children must be able to participate in whatever activity you plan.

3. You must inform us briefly of what activity you have planned days in advance in order that we may make ready for your coming.

4. All activities must be children friendly. We at the Talented Tenth Highlanders Inc. reserve the right before or during any activity to put an end to all performance/presentation that do not abide by our code of conduct.  

5. Please come dressed in business casual attire (no tank tops, spaghetti straps or strapless shirts, no shorts, no skirts 3inches above the knees). We reserve the right to deny entrance to anyone who violates our dress code.

6. Please be punctual. The presentation and activities start at 11 am on any given day that you are scheduled.

7. Sponsors and parents are welcomed to drop by any day and time the program is in session so please be aware of their presence.

8. If you are unable to come the day you are scheduled please inform us 24hrs in advance so that other arrangements may be made.


19. Children

Rules and regulation

  1. Attendance is extremely important.
  2. Participation in all activities is a must.
  3. Repeated lateness will not be tolerated.
  4. Listening to direction and following instruction is a must.
  5. Respect is given where respect is earned. Respect the opinion, words, and actions of all those you come across in the program; in return you will receive the exact same treatment.
  6. No profanity, rudeness, rowdiness, or ill conduct will be permitted at any time.
  7. Modesty and decency in attire is required.
  8. Please have proper decorum on all field trips so that they are not cut short
  9. No electronics are to be used during camp activities



Parents’ Guide to Licensed Child Care


In order to obtain a permit to operate a summer camp under the supervision and guidance of The New York City Department of Health and Hygiene all facilities must meet health, safety and program requirements. A Child Care specialist from afore mentioned department visits the facility for inspection before opening the camp to the public and they continue to do inspections and investigations if complaints are filed. The goal of giving and obtaining permits is to prevent risks to children in the summer camp.  Below are a few of the regulation under Section 7-2.4 - Permit

7-2.4 Permit. (a) No person shall operate a children's camp, or cause or allow the same to be operated, without a permit from the permit-issuing official.

(b) The permit-issuing official is the State Health Commissioner or his designee and those persons defined as officers in subdivision 4 of section 1392 of the Public Health Law.

(c) Application for a permit to operate a children's camp shall be made by the operator to the permit-issuing official at least 60 days before the first day of operation. Such applications shall:

(1) include a written camp safety plan, as defined in subdivision 7-2.5(n) of this Subpart, which accurately describes the camp's medical, fire safety and general safety provisions, training provided to camp staff and the orientation for campers. The plan must be reviewed annually by the camp operator and updated as required to maintain compliance with current standards. Plans that are updated must be submitted to the permit-issuing official. In any year in which an update is not required, the camp operator must submit written affirmation to the permit-issuing official that the approved plan remains up-to-date and complete

If You Have Questions about Your Child’s Care:

We at the Talented Tenth Highlanders summer camp  are in the best interest of your child. We are always looking for new and exciting ways to better instruct your child, hoping to inspire them to greatness. Parents and guardians are welcomed to talk to your caregiver if you observe health, or safety issues, or if you feel the program needs improvement. If your concerns are not resolved or if you feel your child may be in danger or there is a standard that has been violated, contact the local licensing office. Below are a few of the regulations under Section 7-2.5 - Personnel, supervision and camp safety plan

Counselors shall be at least 18 years of age at a child's overnight camp, and at least 16 years of age at a summer day or traveling summer day camp, and may include both specialty and general counselors. In addition, the counselor shall either have experience in camping and supervision of children, or have completed a training course acceptable to the permit-issuing official. It shall be the responsibility of the camp operator to verify a prospective counselor's background and character through reasonable and diligent inquiries, including but not limited to character references submitted.

(1) During passive activities the ratio of counselors to campers shall be no greater than 1:25. A passive activity is defined as an activity, which takes place in a defined area, where participants are spectators or have limited mobility and use no tools or equipment (other than computers). Examples of passive activities include, but are not limited to: religious instruction, storytelling, coloring, viewing movies or drama, singing and board games. The camp's passive activities must be described in the camp's approved safety plan. Supervision ratios must be reinstated to the code required level at the conclusion of the passive activity.

(c) At an overnight camp, unless specified otherwise in section 7-2.11 of this Subpart for specialty activities and trips, the ratio of counselors to children eight years of age and over shall be 1:10; for children younger than eight years of age, the ratio shall be 1:8; a maximum of 20 percent of the total required counselors may be 17 years of age.

(d) At a summer day or traveling summer day camp, the general ratio of counselors to children shall be 1:12. Counselor-to-camper ratios as indicated in Section 7-2.11 of this Subpart for specialty activities and trips must be met at all times during such specialty activities. The permit-issuing official may be more restrictive in specifying counselor-to-camper ratios if such official deems it reasonable and necessary for camper safety.

Issues about Health

All camper and staff injuries, illnesses and reportable diseases shall be reported to the camp health director and recorded in the medical log. All campers and staff injuries or illnesses which result in death or which require resuscitation, admission to a hospital or the administration of epinephrine, camper and staff exposures to animals potentially infected with rabies, camper injuries to the eye, head, neck or spine which require referral to a hospital or other facility for medical treatment, camper injuries where the victim sustains second or third degree burns to five percent or more of the body, camper injuries which involve bone fractures or dislocations, camper lacerations requiring sutures, camper physical or sexual abuse allegations and all camper and staff illnesses suspected of being water-, food-, or air-borne, or spread by contact shall be reported within 24 hours to the permit-issuing official. Any camper or staff member suspected of having a communicable disease shall be suitably isolated.

Menu Samples

Snacks

Peanut Butter Crackers

Bagels

Cheese

Graham Crackers

Fruits

Nilla Wafers

Carrot

Nutri-grains Bars

Trail Mix

Raisins

Cheez-its

Crackers


Drinks

Tropical Juice

Grape Juice

Apple Juice

Water

Sample Daily Schedule

Ages 5-10

1. Attendance/ welcome

2. Singing

3. Welcome & Attendance

4. Seminar on Loyalty

5. Lunch

6. Manners Matter: Six Rules of Civility

7. Are you smarter than a 1’st grader?

8. Activity: Defend The Egg.

Ages 10-16

1. Attendance/ welcome

2. Singing

3. Reading the Classics

4. Seminar on Trust

5. Lunch

6. Discovering Art

7. Moral Mania

8. Business Etiquette with Miss. Nicolette Piaubert

9. Activity: Act and React

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